1-on-1 Science communication coaching

Tailored presentation and storytelling support for VIB researchers & support staff

Communicating your science clearly, confidently, and convincingly is becoming just as important as the science itself. Whether you are preparing for a high‑stakes conference talk, or an internal presentation, your message matters and how you deliver it matters even more.

The 1‑on‑1 Science Communication Coaching sessions offer personalized guidance to help you strengthen your storyline, improve your slides, and deliver your message with impact. This format gives you focused, confidential, and practical support fully tailored to your goals, your audience, and your content.

What is this service

A dedicated 1‑on‑1 coaching trajectory where you work directly with a presentation and storytelling specialist to shape and strengthen your scientific communication. Each session is adapted to your needs: from building storylines to designing slides, from improving clarity to enhancing delivery.

These sessions are ideal when you are preparing for:

  • Keynote or plenary talks at scientific conferences
  • Presentations for investors, biotech partners, or industry advisory boards
  • Science‑for‑non‑experts events (public lectures, outreach, donors)
  • High stakes internal briefings to management, boards, or external stakeholders

How does it work

Coaching usually takes place in focused 45–60 minute sessions, in person and at a location of your choice (i.e. office, lab, etc).

The format is flexible, with some researchers needing only one focused session, while others prefer two or three fast iterations leading up to their event.

A typical trajectory includes (but is not limited to):

  1. Intake: Define the context, audience and goal of the presentation
  2. Storyline session: Define your message, structure, and audience strategy
  3. Slide refinement: Strengthen clarity, coherence, and visuals
  4. Delivery practice: Rehearse and receive actionable feedback
  5. Post‑presentation debrief: This moment helps you reflect on what worked, what you’d improve next time, and how to carry those insights into future presentations.

How to book a session

To request an individual coaching session, simply get in touch with the coach by clicking on the "Book a session" button below and briefly describe:

  • the presentation/communication that will be given
  • the date, and
  • any materials you already have (even rough drafts are perfectly fine).

You’ll then be contacted to find a suitable timeslot and plan the coaching trajectory that best fits your needs.

Your coach

Matheus Lourenço is a science communication expert and trainer at VIB. A behaviour change specialist and Marie-Curie fellow with a joint PhD from KU Leuven and Maastricht University, he pioneered innovative methodologies in tinnitus treatment and gathered accolades for his ability to make complex scientific approaches accessible to diverse audiences.

After completing his PhD, Matheus worked as a consultant to leading pharmaceutical companies, delivering strategic workshops worldwide. Now back in academia, he is committed to empowering researchers to communicate their work with clarity and impact.